About Us
We at In The Lupe are a dynamic creative agency that thrives on big ideas and flawless execution. We are looking for an energetic, highly organised Office Administrator to join our team. If you love bringing order to the creative chaos and take pride in keeping a business running smoothly, we want you in the loop!
Role Overview
This role is perfect for a master multi-tasker who enjoys wearing a few different hats. You will be the administrative backbone of our agency, managing day-to-day office operations, supporting our Managing Director, and handling key financial administration. We are looking for someone who is efficient, proactive, and genuinely loves bringing order and flow to a busy business environment.
Requirements
Key Responsibilities
General Office Administration: Keep the day-to-day operations of the agency running like a well-oiled machine, optimising and streamlining our administrative flow.
Executive Support: Manage the calendar, scheduling, and daily time commitments for the Managing Director.
Financial Administration: Handle daily finance requirements, including generating quotes, issuing invoices, and capturing/reconciling all payments through Xero.
Communication: Act as a central point of contact, maintaining clear, professional, and friendly communication with clients, suppliers, and the internal team.
Core Skills & Experience
A minimum of 3 years of proven experience in an administrative role.
Exceptional written and verbal communication skills.
Highly efficient, detail-oriented, and naturally organised.
Proficiency with quoting, invoicing, and payment capturing (experience with Xero is a must).
A positive attitude and a love for creating structured workflows.
Bonus Points (Highly Favourable)
A basic qualification (certificate, diploma, or degree) in Business Administration, Finance, or a related field.
Previous experience working in or alongside the promotional merchandise, branding, or events industries.